Production management.

Production management — FAQ

Common questions on this service.

• Do you produce events you're not also doing the AV for?

  Yes, though it's less common. If your AV is already booked, we can come in as production manager only and coordinate with the AV vendor and venue.
• Will I get one point of contact or a team?

  One named production manager owns your event from first call to debrief. They'll bring crew in as needed but you have one number, one inbox, one accountable person.
• Do you handle venue and council permits?

  We can, particularly for unusual venues or outdoor events. We'll flag what's required during the proposal phase.
• What size of event needs a dedicated production manager vs just the AV crew lead?

  Once you have more than two disciplines (audio + lighting, or audio + video, etc.) or more than ~150 attendees, a dedicated production manager pays for themselves. The PM coordinates the crew leads, manages the run-of-show, owns the timeline, handles vendor and venue communication, and is the single point of contact for you during the event. Without a PM, the senior AV crew lead does this work part-time while also running their console, which fragments attention. For very simple events (single discipline, small audience, standard venue) the crew lead can absorb PM duties, but for anything else, having a PM is the difference between calm and chaotic.
• Can you produce events at venues you've never worked before?

  Yes. We do a thorough site visit ahead of any new venue, ideally 4-8 weeks out, covering rigging points and load ratings, power availability and distribution, dock access and load-in logistics, sight lines and stage placement options, acoustic properties of the room, and any venue-specific protocols (heritage restrictions, noise curfews, fire egress constraints). We also meet the venue's operations team during the visit so we know the people we'll be working with on the day. After the visit we update the proposal with anything that changes the scope. New venues add some planning lead time but no real risk if the survey is done properly.
• Do you handle local council permits and noise approvals for outdoor events?

  We can advise and coordinate, and for some venues we'll handle the full submission. Council requirements vary across Sydney's local government areas, with different rules for noise limits, traffic management, public space use, and structural permits. For outdoor events in council-managed spaces (parks, beaches, public squares) we'll either handle the AV-related permit elements directly or coordinate with your event manager who's handling the overall permit set. The site survey identifies what permits will be needed; the proposal includes the work involved in obtaining them. Lead times for council approvals can be 6-12 weeks depending on the LGA, so flag outdoor venues early.