Industries · Financial services
AGMs and investor events,
run to the record.
Hybrid AGMs with the voting platform at the production desk, results webcasts that respect the embargo, investor days cut for the analysts watching from their desks, and a backup path on every link that matters.
The brief
What we’re here to do.
A financial services event looks like any other corporate meeting until you read the brief. The audience is partly regulatory. The content is market-sensitive until the moment it is released. The remote audience often matters more than the room, because that is where the analysts, shareholders, and members actually are. We produce AGMs, half-year and full-year results webcasts, investor days, and superannuation Annual Member Meetings with those constraints scoped on paper before bump-in: voting platform coordination, embargo-aware deck handling, captioning to the standard the meeting requires, and a recording that holds up as the legal record.
What you get
Delivered end-to-end.
- Hybrid AGM production: in-room meeting plus a remote shareholder audience treated as part of the quorum
- Voting platform coordination with Computershare, Lumi, and MUFG meeting services
- Results webcast production timed against the ASX announcement lodgement
- Embargo-aware deck handling: encrypted transfer, closed playback, no early exposure
- Broadcast-grade multi-camera direction for investor days and strategy briefings
- Analyst Q&A audio paths: remote questions routed cleanly into the room and the stream
- Captioning to AGM standard, including CART where the meeting requires it
- Multi-track audio recording as the defensible record of the meeting
- Dual encoders and bonded uplinks so a single failure never takes the meeting down
- Town hall and Annual Member Meeting production at member scale
How we work
The way it actually runs.
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The voting platform sits at the desk
For AGMs, the voting platform is the spine of the meeting, not a separate system to coordinate with. The platform technician sits at the production desk on comms with the show caller. When the chair puts a motion, the results display goes up on cue. When voting closes, the result shows before the chair moves on. Remote shareholder questions come off the platform widget, get screened, and reach the chair without dropping or showing administrator UI to the audience.
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Embargo workflow before anything else
For results presentations and any event touching guidance, the content is market-sensitive until it is lodged with the ASX. We agree the handling workflow with the IR team up front: encrypted transfer of the deck to the playback machine, a closed room while it is loaded, no venue-shared laptops, and a webcast that cannot start before the announcement is released. The AV vendor is part of the disclosure chain whether the contract says so or not, and we treat it that way.
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The broadcast is the primary product
Investor days and results briefings are watched more from desks than from the room. We direct them that way: three or four cameras, a vision director cutting the broadcast feed separately from the in-room screens, clean cuts to the slide when the speaker references it, and an audio path that makes a remote analyst's question audible to the chair, the room, and the stream at the same time.
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Redundancy scoped to the consequence
An AGM that cannot be held on schedule is a regulatory problem, not an inconvenience. The redundancy standard reflects that: dual broadcast encoders with automatic failover, bonded cellular alongside the venue's wired internet, a backup wireless microphone for every speaker, the recording captured on two devices, and the deck loaded on a second playback machine ready to take over mid-slide.
Venues
Rooms we run this in.
Sydney venues we know room-by-room for this kind of event. Click through for venue-specific production notes.
Disciplines on this work
The services we bring.
- Live streaming
Broadcasting your event out to a remote audience, YouTube, Vimeo, Zoom, Teams, ticketed platforms, or your own custom destination.
- Audio production
PA, mixing, microphones, IEMs, recording, boardroom panels to mid-cap concerts.
- Recording & post
Multi-track audio, multi-cam video, post-produced highlight reels and broadcast masters.
- Vision & video
Multi-camera capture, IMAG, projection, LED walls, content management.
- Hybrid events
Remote presenters, panellists, and guests joining your live room, treated as first-class participants, not faces on a side screen.
- Production management
Site survey, drawings, run sheets, rigging, vendor coordination, stage management.
Read further
Guides on financial services event av.
Practical notes from past shows on how scope, budget, and technical choices play out for this kind of event.
- AV for financial services events: AGMs, results presentations, investor days, and roadshows
ASX-listed AGMs, half-year and full-year results, investor days, broker roadshows, and superannuation member meetings all share the same production challenge: market-sensitive content, regulated participation, and audiences who join more often by stream than in the room. Here is how the AV scope changes when the audience is a regulator, an analyst, or a shareholder rather than a customer.
- AV for AGMs and town halls: the boring-is-good production brief
Annual general meetings and corporate town halls are the events where the AV scope is most-often over-engineered in the wrong places and under-engineered in the places that matter. What good AV for these formats actually looks like in 2026.
- Hybrid AGM requirements in Australia: what the rules actually ask of your production
Hybrid AGMs are permanent law in Australia, and virtual-only meetings are allowed only where the constitution says so. Here is what the Corporations Act framework means for the AV scope: what 'reasonable opportunity to participate' translates to at the production desk, and where meetings get it wrong.
- AGM voting platform integration: getting Computershare, Lumi, and MUFG to land on cue
The voting platform is the spine of an AGM, not a system to coordinate with from across the room. Here is how the production desk integrates Computershare, Lumi, and MUFG Corporate Markets so motions, results, and remote Q&A land on the chair's cue instead of stalling the meeting.
- Results webcast production: how a half-year or full-year result actually goes to air
An ASX results webcast is a small studio with a large and unforgiving audience. The deck is market-sensitive until it is lodged, the audience is mostly analysts at their desks, and the webcast cannot start a second early. Here is how the production is built around the embargo and the broadcast.
- Investor day AV production: a broadcast wearing the clothes of a conference
An investor day looks like a half-day conference and scopes like a broadcast. The room is half the audience, the analysts watching from their desks are the other half, and the deck is market-sensitive. Here is how the production is built for the people who are not in the room.
- Super fund Annual Member Meeting AV: production for a meeting the law made compulsory
Annual Member Meetings are a legal obligation for super funds, with set timing, a defined notice, and a requirement that members can ask questions and read the answers afterwards. At scale they reach thousands of members across the country. Here is how the AV scope follows the obligations.
- Market-sensitive event AV: the production is part of the disclosure chain
When the content of an event is price-sensitive until it is released, the AV vendor is inside the continuous-disclosure chain whether the contract says so or not. Here is what a confidentiality-aware production actually looks like: secure deck handling, closed playback, controlled archives, and a crew that signs the NDA and means it.
Financial services event AV — FAQ
Common questions.
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Can you run a hybrid AGM where remote shareholders vote and ask questions?
Yes. Remote shareholders join through the company's voting platform (Computershare, Lumi, or MUFG), vote in real time, and submit written questions through the platform widget. A producer screens the queue and routes questions to the chair, who answers on the broadcast. ASIC expects remote participation to be substantively equivalent to being in the room, so the remote audience gets captions, clean audio, and Q&A access as first-class requirements rather than extras. -
Have you worked with AGM voting platforms before?
Yes. The platform technician sits at our production desk on comms with the show caller, so the motion display, voting window, and results graphics land on cue with the chair's agenda. The handoff between the chair's slides and the platform's live results display is rehearsed before the meeting, because that switch is where unrehearsed AGMs visibly stumble. -
How do you handle market-sensitive content before it is released?
We agree the workflow with your investor relations team before the event: encrypted file transfer of the deck directly to our playback machine, loading in a closed room, no venue-shared computers, and a webcast that starts only after the ASX announcement is lodged. Where the company requires NDAs that match its continuous disclosure obligations, our crew signs them. -
What captioning standard do you provide for AGMs and member meetings?
Whatever standard the meeting requires. For listed company AGMs and super fund Annual Member Meetings with accessibility commitments, that is usually CART (live human captioning) across the audited portion of the meeting, visible in the venue, on the webcast, and embedded in the archive recording. For internal town halls, reviewed AI captioning is often acceptable. We scope it at the brief stage rather than defaulting to the cheaper option. -
What happens if the stream drops during the meeting?
It should not, and the scope is built so a single failure is invisible: dual encoders feeding the same destination with automatic failover, bonded cellular uplink alongside the venue's wired connection, and backup recording on a separate device so the legal record exists in two places. For meetings with regulatory consequences, redundancy line items are not where savings come from.
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